Privacy Policy
Happily Hitched Halifax (“we,” “us,” or “our”) is committed to respecting your privacy and protecting your personal information. This Privacy Policy explains how we collect, use, disclose, store, and safeguard personal information in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy requirements in Nova Scotia.
By using our website or engaging our services, you agree to the collection and use of personal information as described in this policy.
Who we are
Business name: Happily Hitched Halifax
Address: 5239 Blowers St., Halifax, Nova Scotia, B3J 1J8
Privacy contact: ashley@happilyhitchedhalifax.ca
What information we collect
From couples and clients
We may collect the following personal information, depending on the services requested:
• Names (full legal names)
• Email addresses
• Phone numbers
• Mailing addresses
• Wedding date and ceremony details
• Pronouns and preferred names (optional)
• Relationship details and how couples wish to be presented during their ceremony (optional)
• Accessibility needs, allergies, or accommodation requests (optional)
• Cultural, religious, or personal ceremony preferences (optional)
• Payment-related information (such as invoices, deposits, and payment confirmations)
• Photos or video recordings of ceremonies
Important note:
We do not collect or store copies of government-issued identification or marriage licences. Couples are responsible for obtaining their marriage licence. A Justice of the Peace may verify identity in person as required by law, but this information is not retained by us.
From website visitors
When you visit our website or interact with our online forms, we may collect:
• Contact form submissions
• IP addresses
• Basic device and browser information
• Email interaction data (such as opens or link clicks)
• Cookies or similar tracking technologies
From vendors and collaborators
We may collect and store business-related personal information for officiants, photographers, florists, cake providers, and other collaborators, such as:
• Name and business name
• Email address, phone number, social media handles
• Payment and invoicing details
• Vendor agreements, pricing, and service details
how we collect personal information
We collect personal information through:
• Website contact forms
• Online booking and inquiry forms via our CRM: VSCO Workspace (formerly Tave)
• Pre-wedding questionnaires
• Email correspondence
• Social media lead forms (we encourage sensitive information only be shared via email or secure forms)
• In-person conversations or meetings
• Automated emails and invoices generated through VSCO Workspace
why we collect personal information
We collect personal information for the following purposes:
• Responding to inquiries and booking requests
• Planning, coordinating, and delivering wedding ceremonies and related services
• Fulfilling legal requirements related to marriage ceremonies in Nova Scotia
• Communicating with couples before and after their ceremony
• Processing payments, deposits, and invoices
• Coordinating with officiants, photographers, and other vendors
• Accommodating accessibility needs, allergies, and personal preferences
• Sharing ceremony photos or video for marketing purposes (with consent)
• Improving our services, workflows, and client experience
• Website administration, analytics, and basic security purposes
consent
We collect, use, and disclose personal information with your knowledge and consent, except where otherwise permitted or required by law.
• Consent is provided when you submit inquiry forms, booking forms, or questionnaires
• Consent may be implied when you voluntarily provide information to book services
• You may withdraw your consent at any time, subject to legal or contractual restrictions, by contacting us at ashley@happilyhitchedhalifax.ca
• You may opt out of marketing or promotional emails at any time
• We do not sell, trade, or rent personal information
sharing personal information
We may share personal information with trusted third parties strictly for business purposes, including:
• CRM and workflow tools: VSCO Workspace (formerly Tave)
• Payment processors: Square, Interac e-Transfer, Intuit QuickBooks
• Email and communication tools: VSCO Workspace, Google Workspace
• Website hosting: WordPress hosting providers
• Analytics and marketing tools: Google Analytics, Meta/Facebook, Metricool
• Professional service providers: accountants and bookkeepers
• Wedding vendors: officiants, photographers, florists, cake providers, and similar collaborators
These third parties are required to protect personal information and use it only for the purposes for which it is disclosed.
Data storage, security & retention
Storage
• Personal information is stored primarily in digital format
• Information is stored using third-party platforms
• Some data may be stored on servers outside of Canada (such as in the United States), and may be subject to foreign laws
Safeguards
We use reasonable administrative, technical, and physical safeguards to protect personal information, including:
• Password-protected systems
• Restricted access to authorized individuals
• Minimal use of paper records, securely stored if used
Retention
• Personal information is retained only as long as reasonably necessary for business and legal purposes
• Financial records are retained as required by tax and accounting laws
• Information is securely deleted or anonymized when no longer required
access, corrections & complaints
You have the right to:
• Request access to your personal information
• Request corrections to inaccurate or incomplete information
Requests can be made by contacting ashley@happilyhitchedhalifax.ca. We will respond within a reasonable timeframe.
Privacy-related questions or complaints may also be directed to this email.
cookies & tracking technologies
Our website uses cookies and similar technologies to support functionality, analytics, and basic security.
Email communications may include tracking features such as open or click data through VSCO Workspace.
You can adjust your browser settings to manage cookies if you prefer.
changes to this privacy policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
The most current version will always be posted on our website.
If you have questions about this Privacy Policy or our privacy practices, please contact:
Ashley Groves
Happily Hitched Halifax
📧 ashley@happilyhitchedhalifax.ca
Last updated: December 29, 2025